Document Transmittal Solution

Document Transmittal Solution

Case

Different strategic business units of the mining company require critical documents to be accessed as and when needed to make efficient business decisions. However, there is the possibility of a breach in necessary data. The mining company started looking for efficient and affordable solutions that were less complex and required less training for its resources.

• Vimal Loganathan
• 07-Sep-2018

The Client

Our client is a leading mining giant with business operations on most continents.

Technology

Microsoft SharePoint

Solution

RMM Technologies proposed a document transfer solution based on Microsoft SharePoint technology. The solution's Digital rights manager (DRM) mechanism helps suppliers and customers share documents via email without much fuss.

The significant feature of the DRM is that the sender can have access control rights of the document to the receiver for a specific time limit; the sender can set document access time for the receiver, or he can set the time limit to expire on its own. The sender can monitor the number of times the documents are accessed and the times they get downloaded, etc. Further, the sender can Lock access sensitive documents based on suspicions or business sensitivity.

The solution equips the sender to view the system's IP address where the documents are viewed, making the system's security watertight.

Benefits

• Complete control of the document from end to end
• Superior auditing (send and track) mechanism
• It is a state-of-the-art mechanism for protecting critical data and avoiding business disruptions.